Renewing a South African Passport in London

If you've settled in the UK then sooner or later the time will come that you need to renew your, or your family's South African passports.  Although the renewal process is not that difficult there are a few problem areas.

This post is intended to help point out what you need to do.

Applications can be made by post or in person at the South African High Commission, 15 Whitehall, London, SW1A 2DD.

However renewing an adult passport requires a full set of finger prints which will be done for you if you apply in person.  Obviously then, if a postal application is made you will have to have the finger printing done elsewhere.  This can be a problem because in the UK, not all Police Stations can do this.  Only those with a finger printing bureau will.  They will also charge £63.00

The SA High Commission also require that the finger prints are completed on a specific form - BI-9.  The form cannot be downloaded from the internet.  One will be sent to you however, if you send a request for the form with a self addressed stamped envelope to the SA High Commission.  From what I read elsewhere, you will also then need to convince the British Police to do the finger prints on the South African form and not their own.  There have been a number of cases where the British Police say that their UK form is suitable.  Its not - it has to be on the SA from BI-9.

The choice to get your own finger prints done as opposed to making an application in person then depends really on how much of a hassle it is to get into London.

Obviously there other forms and supporting documents required.  These are as follows;

1. Passport application form - BI-73
2. Determination of citizenship form - BI-529
3. 4 x passport photographs (6 x photographs if older than 15 and a half and do not have a 13 digit identity number).
4. 2 x certified copies of the bio page of your passport or identity book.  (That's the page with the your photo on it.)

If you have had your passport lost or stolen you will need the original police report or the case number and a completed form CMO219.

If your passport has been damaged or destroyed then a sworn statement of how it was destroyed or damaged will be required.

If you're renewing a child's passport then the written consent of both parents is required.

The fees are as follows;

• Adult passport - £14.00
• Child's passport - £10.00

Payment must be made in British Pounds by cash, bank draft or postal order.  Bank drafts and postal orders must be made payable to SA HIGH COMMISSION.

Postal applications must sent by special delivery and must include a prepaid self addressed special delivery envelope.  This is for the return of issued documents or, if there is anything wrong with the application, for the return of the application and supporting documents.

A further word of warning - once the passport arrives you will need to send in your existing passport so that it can be cancelled before the renewal passport is issued.

PROOF OF IDENTITY

As a South African, in South Africa, this was always an easy concept. We all had our green ID books and, if ever asked, this was sufficient proof of who we were. More recently, with the repercussions of international terrorsim and some people living off the proceeds of illegal activites an additional requirement has been set that we also needed to proof where we lived. Again this was easy - as we all lived somewhere and had the relevant utility bills addressed to us at our residential addresses.

When you arrive in England for the first time to settle you need to remember that you basically do not exist, except for some record kept somewhere that the relevant visa was issued to you. You definitely won't have an English ID book or card - they don't use them - yet. And there is much political debate as to whether they ever will. You more than likely will not have a fixed residential address and neither will you have any utility bills being posted to you at the address that you don't yet have.

Why is proof of identity so important you may ask? Well the number one most critical reason is so that you can open bank accounts. Without a bank account it is very difficult to operate, as you could imagine. My recommendation would be to open a UK bank account before you leave South Africa. Once you arrive in the UK you can then update your details with the bank to reflect your new address. More on this in a later post.

But getting back to identity. The basic idea is that you need to start building a track record again so that various credit agencies and banks can check on your "new history".

The first thing you need is an address, and obviously this comes with having a place to live. By and large I think most people will start their lives in the UK renting a home. To do this you will have to sign a short term tenancy (rental) agreement and this then will provide you with proof of address.

Now, once you are in your "new"home you will need to apply for an electricity, gas and water account. This is easily done contacting your preferred supplier and registering with them. once connected you should start to receive correspondence from them. So now you have a utility bill adressed to you at your new home address. Amazingly this can now be used as a form of identity!

The next important step in the ID process is to register yourself on the voters roll. This can be done very easily by contacting the local county council office or the local offices of one of the political parties. I found them to be very obliging and all the necessary forms were received in the mail within a day or two.

Having a form of photo ID other than your passport is also quite handy. The most common of these is the British driving license. Fortunately for South Africans the process to obtain a British license is relatively simple. You need to find the closest Driver and Vehicle Licensing Agency (DVLA) Offices and get yourself there with a couple of passport photos, your South Afrcan driving license and passport as well as about £90. There are a couple of forms to fill in and you will need to hand in your South African driving license and passport. I must admit, coming from South Africa, I was a bit nervous about leaving my passport there. But true to the DVLA's word the passport arrived back in the mail about 10 days later. This was closely followed by the card drivers license with a photo on it.

All in all the process is not difficult but it does take a bit of time.